ClaimsSnap Product Spotlight: Mail Checks Directly from Your Dashboard or API

In the evolving world of claims payments, digital rails and instant settlement grab headlines — but sometimes paper checks are still necessary. That’s why ClaimsSnap includes a first-party check mailing capability built right into your dashboard. Whether you’re dealing with a claimant who prefers checks, regulatory constraints, or unique vendor arrangements, ClaimsSnap ensures checks are no longer a manual afterthought — they’re a fully integrated part of your payment workflow.

Why built-in check mailing matters

Traditionally, printing and mailing checks involves juggling multiple systems: check-printing software, postage services, manual tracking, reconciliation, and more. Those tasks are laborious, error-prone, and slow the claims cycle. With ClaimsSnap, we bring that entire process into the same interface you already use for your digital payouts and approvals — streamlining operations and reducing fragmentation.

Here’s what you can do, all from your ClaimsSnap dashboard or via the ClaimsSnap API:

• Send checks anywhere in the U.S.
• Choose from four mailing speeds
• Create multi-party checks
• Track check status via Check Intelligence
• Gain insight into which checks have been cashed vs. still outstanding

Let’s dig into how it works and the benefits.

Four shipping speeds to match your delivery urgency

One size rarely fits all when it comes to mailing. With ClaimsSnap, you can select the speed that fits each claim — whether cost efficiency or delivery speed is your priority.

USPS Regular
Delivery in 7–10 business days.
This is the most cost-effective option, ideal for non-urgent disbursements.
(Note: Tracking is not available for this option.)

USPS First Class
Delivery in 3–5 business days with full tracking support.
A great balance between affordability and reliability.

USPS Priority
Delivery in 1–3 business days and includes tracking.
Perfect when speed and proof of delivery are essential.

FedEx® Next Day
Delivery by the next business day with full tracking visibility.
Use this option when time sensitivity is critical — such as for high-value or time-bound claim payments.

All options except USPS Regular support tracking, giving your team visibility into in-transit status and improving communication with claimants.

This flexibility ensures you can balance cost, speed, and certainty — and provides a dependable fallback when faster rails aren’t required or available.

Handling multi-party checks easily

Complex claims often require checks payable to multiple parties — e.g. policyholder + lienholder, contractors + subcontractors, or multiple claimants. ClaimsSnap supports multi-party checks natively: you specify each payee and the share of funds, and our system handles the print, mailing, and reconciliation logic.

This removes a common pain point: you no longer have to coordinate separate checks outside your payment system or stitch together manual splits after the fact.

Visibility & intelligence: Know which checks live and which are stale

Sending a check is just the beginning — tracking whether it's cashed (or lost) is critical to managing liability and cash flow. That’s where Check Intelligence comes in.

• Cashed / cleared: Track when a check is deposited and cleared by the bank
• Outstanding / uncashed: See which checks are still floating
• Reconciliation insight: Reconcile your check runs against cleared amounts

Because ClaimsSnap ties check issuance directly to your claims and payment data, you never have to hunt across external systems or spreadsheets to see which checks remain in limbo. That transparency helps avoid duplicate payments, overpayments, and unresolved liabilities.

How it all ties into your existing ClaimsSnap workflow

Here’s how mailing a check fits naturally into the broader ClaimsSnap flow:

• Approval & scheduling: Once a claim is approved and disbursement logic is in place (including any splits or multi-party allocations), you select “Paper Check” as the payment method instead of ACH or instant rails.
• Configure delivery speed: In the same UI, pick from USPS Regular, First Class, Priority, or FedEx Next Day.
• Submit mailing: ClaimsSnap sends the request into our printing + mailing pipeline. We handle check generation, address verification, postal labeling, and dispatch.
• Track & monitor: For options with tracking, you can monitor in transit status. Meanwhile, Check Intelligence surfaces which checks have cleared and which remain outstanding.
• Reconcile: As checks clear, your ledger updates accordingly, and any outstanding checks create flags for follow-up or reissuance.

Because it’s built in, there’s no need for your team to jump to an external check-printing vendor or track payments via manual spreadsheets.

Real benefits for claims teams and operations

By embedding check mailing directly in ClaimsSnap, you gain:

• Time savings — Eliminate manual check runs, separate postage workflows, and manual tracking
• Operational consolidation — Keep all payments (digital and paper) in one place
• Greater control — Choose delivery speed, manage costs, and reduce failure risk with tracking
• Better visibility — Know exactly which checks are outstanding, which have cleared — in real time
• Compliance confidence — Maintain audit trails, unified reporting, and consistency across payment types

Best of all, this feature respects the realities of claims operations: not every claimant is set up for ACH or digital wallets, and regulations or internal policy may demand a check in certain cases. With ClaimsSnap, checks are no longer the “fallback” — they’re a full-fledged, visible, reliable payment method.

In summary

Checks may seem “old school,” but in the insurance world they’re still necessary. The difference now? With ClaimsSnap, checks are no longer a burden. They’re another seamless option in your toolkit — complete with tracking, analytics, and integration with your entire claims workflow.

Want to see it in action?

‍Schedule a demo and we’ll walk your team through mailing actual checks via your ClaimsSnap dashboard — and show how much manual effort you’ll reclaim.

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